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(416) 863-0125

COVID-19 Update — Out of an abundance of caution, and to assist in our community’s collective effort to combat COVID-19, our physical offices are closed on a temporary basis. We remain otherwise fully operational and look forward to continuing to provide the highest level of legal services to our clients. Click here to learn more.

Corporations in Ontario are required to maintain corporate records, regardless of whether they are incorporated federally orprovincially.  These records are generally kept in a binder referred to as a “Minute Book”. Organization of corporate records in a Minute Book makes them easy to access and review when necessary.  Typically, if a lawyer is retained to incorporate a business, the lawyer will assemble the Minute Book at the time of incorporation.  In addition, lawyers are often asked to keep the corporation’s Minute Book at their offices, and to keep it up-to-date. Examples of records that can be found in a Minute Book include:

  1. The articles and the by-laws of the corporation;
  2. All amendments made to the articles or by-laws of the corporation;
  3. A copy of any unanimous shareholder agreement (where applicable);
  4. Minutes of meetings;
  5. Resolutions of shareholders and directors;
  6. A register of directors;
  7. An Officer’s Register;
  8. A securities register; and
  9. Share certificates.

Contact Us

2 St Clair Ave West
Suite 2101
Toronto, ON M4V 1L5
Canada

Phone: (416) 863-0125

Fax: (416) 863-3997

Questions? Send us an email.

Sending an e-mail to us will not make us your lawyers. You will not be considered a client of Mills & Mills LLP until we have agreed to act for you in accordance with our usual policies for accepting clients. No information we provide to you can be treated by you as legal advice, unless and until we have agreed to act for you. Confidential or time-sensitive information should not be sent through this form.